St Edmund of Canterbury, Hayes

Annual Meeting

NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of St Edmund of Canterbury, Hayes

The Annual Parochial Church Meeting will be held in the Church on Sunday the 20th day of September 2020 after the 10 am Eucharist (i.e. at approx. 11:30 am)

For election of parochial representatives of the laity as follows –

·         To the Deanery Synod TWO representatives.

·         To the Parochial Church Council NINE representatives.

For the appointment of the Independent Examiner or Auditor.

For the consideration of:

(a) a report on changes to the Roll since the last annual parochial church meeting

(b) an Annual Report on the proceedings of the parochial church council and the activities of the parish generally;

(c) the financial statements of the council for the year ending on the 31st December preceding the meeting;

(d) the annual report on the fabric, goods and ornaments of the church of the parish;

(e) a report of the proceedings of the deanery synod; and

(f) other matters of parochial or general Church interest.

In this Notice, ‘parish’ means an ecclesiastical parish.

 

………Peter Mackenzie…………………     Minister of the parish

1    Every lay person whose name is entered on the Church Electoral Roll of the parish (and no other person) is entitled to vote at the election of parochial representatives of the laity.

2    A person is qualified to be elected a parochial representative of the laity if –

(a)   his or her name is entered on the Church Electoral Roll of the parish and, unless he or is under 18, has been entered there for at least the preceding six months;

(b)   he or she is an actual communicant (which means that he has received Communion according to the use of the Church of England or of a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election);

(c)   he or she is at least 16; and

(d)   he or she is not disqualified as referred to in paragraph 3 of these Notes.

3    (1)    A person is disqualified from being nominated, chosen or elected or from serving as a churchwarden or a member of a parochial church council, a district church council or a joint council if the person is disqualified from being a trustee of a charity (and the disqualification is not subject to a waiver which permits membership of a parochial church council, district church council or joint council).

(2)   A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council, a district church council, a joint council or a deanery synod if the person is included in a barred list (within the meaning of the Safeguarding Vulnerable Groups Act 2006).

(3)   A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council, a district church council, a joint council or a deanery synod if the person has been convicted of an offence mentioned in Schedule 1 to the Children and Young Persons Act 1933 (with that expression being construed in accordance with Rule 71(2) of the Church Representation Rules).

(4)   A person’s disqualification under sub-paragraph (3) may be waived by the bishop of the diocese by giving the person notice in writing.

(5)   A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council if the person has been disqualified from holding office under section 10(6) of the Incumbent (Vacation of Benefices) Measure 1977.


Draft Agenda

The Parish of St Edmund of Canterbury, Hayes

Sunday 20th September 2020

 Annual Meeting of Parishioners

·         Elects the two Churchwardens

·         Open to all those living in the Parish and all on the Electoral Roll of the Parish

  1. Minutes of the Meeting of Parishioners 2019
  1. Election of Churchwardens:  Thanks to John Fletcher and Tina Russell who have served as churchwardens.

 

Nomination

Proposer

Seconder

1

John Fletcher

 

 

2

Tina Russell

 

 

Anyone who lives in the parish or anyone on the Electoral Roll is entitled to vote

Annual Parochial Church Meeting

        Elects lay representatives to the Parochial Church Council and (every three years AND this year) Deanery Synod

        Only those on the Electoral Roll of the Parish may vote

  1. Apologies for absence 
  1. Minutes of 2019 APCM 
  1. Vicars report 
  1. Annual Report of the PCC 
  1. Electoral Roll Report:  In March 2019 the roll was completely revised and stands at 80.  After this meeting the Electoral Roll will reopen and if you haven’t yet filled in a form they are available.
  2. Deanery Synod Report
  • Deanery Synod Elections take place every three years.  This was the third year of the three year term so there is an election this year. 
  • Thanks to John Fletcher and Sue Standley and Lorell Watson for serving as Deanery Synod Rep during this current term. 

 

Nomination

Proposer

Seconder

1

 

 

 

2

 

 

 


  1. Finance Report
    1. Presentation of examined accounts

It is proposed that: The 2019 accounts are accepted as a true record

    1. Appointment of examiners

It is proposed that: The independent examiner for next year’s accounts is to be the same as in recent years, namely Mr David Conacher, 77 Loveday Road, Ealing, W13

               Thanks to our treasurer Samuella Koroma and to Sharon Watson who has supported her in this her first year.

  1. Fabric, Goods and Ornaments Report – Tina and John 
  1. Sunday School Report – Sue Rowland 
  1. Elderberries Report – Val Farquhar 
  1. Choir Report – Stephen Heymer 
  1. Foodbank Report – Debbie Pugh 
  1. Questions 
  1.  Election of members of PCC for 2020/21. 

        Anyone on the Electoral Roll may vote.   As our ER is between 50 and 100 there are 9 elected members of PCC.   Thanks to our elected PCC members who served this last year:  Ian Beacon; Julia de Souza; Valerie Farquhar; Sylvia Lestrade; Jacky Mason; Marie Mylaineda Philippe; Deborah Pugh; Lorrell Watson; Sharon Watson

 

Nomination

Proposer

Seconder

1

 

 

 

2

 

 

 

3

 

 

 

4

 

 

 

5

 

 

 

6

 

 

 

7

 

 

 

8

 

 

 

9

 

 

 


  1. Commissioning and prayer

Nomination Forms


Churchwarden



Deanery Synod 


PCC Members